AI systems for quotesquotes, receipts and appointments
Weftery builds AI systems that write quotes, read receipts and schedule appointments. For fleets, dealerships, repair shops and appointment-based services with 10 to 150 employees.
What we build
How we work
Three stages in a fixed order: measure first, then build, then operate. Each stage has a fixed price up front, with no day rates and no surprise charges. After each stage you can stop.
01Audit
Two weeks in your business. We record every step, from quote to receipt to appointment, and calculate what it costs you. You get a process map, three cases worked through with numbers and a plan with a fixed price for Build.
02Build
We build the system into the tools you already have: email, WhatsApp, portals, calendar, accounting. It only goes live after sign-off on 50 real cases from your daily work. Your team is involved from day one and sets what the system may decide on its own.
03Operate
We run the system, apply updates and fine-tune it when your business changes. Every month you get a report with cases, time saved and AI costs. If the system stops paying off, we tell you and switch it off.
Why us
Before every stage you get a fixed price. No day rates, no surprise charges. Before we start, you know what it costs and what you get for it.
No system goes live until it has been signed off on 50 real cases from your business. Response time, error rate and handoffs to people are recorded in the sign-off report.
The system works inside the tools you already use: email, WhatsApp, mobile.de, calendar, Excel, DATEV. Nobody has to learn new software, and your customers notice no change.
Two founders from Kassel build and look after every system themselves. No agency overhead, no ticket system. Within one business day, you hear from the person who built it.
In 20 seconds
AI systems that write quotes, read receipts and schedule appointments in your business. Unclear cases go to a person, with a suggestion.
Audit, Build, Operate. Measure first, then build, then operate. A fixed price before every stage, and you can stop after each one.
Owner-managed businesses with 10 to 150 employees: fleets, car dealerships and repair shops, appointment-based services. Wherever quotes, receipts and appointments come up every day.
Two founders from Kassel who build and look after every system themselves. A reply within one business day, from the person who built your system.
Services
Every stage delivers a result that stands on its own. Before each stage you get a fixed price. After each one you can stop.
We record every step and calculate what it costs you.
Example · illustrative values · process map
We build the system into your tools, connect it and test it on real cases before sign-off.
Sign-off report · what we measure
Operation, updates and a monthly report. If the system stops paying off, we tell you and switch it off.
Monthly report · what’s in it
You get the fixed price for each stage in writing before it begins. The values in the Audit example are illustrative. Your numbers come out of the Audit.
Industries
Weftery is built for businesses with 10 to 150 employees that deal with quotes, receipts and appointments every day. And for the people who answer for them.
Request an intro callUber payouts, fuel receipts and drivers in one number per vehicle, every morning at six. With Filo, our finance dashboard for rental and ride-hailing fleets. Coming soon.
Demo · Filo · margin per vehicle · week 41
Inquiries from portals, email and WhatsApp are recognized, assessed and answered with real vehicle data. The lead from 11 pm has its quote by 7 am.
Demo · inbox today
Booking via WhatsApp and web, a reminder the day before, a follow-up after a no-show. Your calendar stays your calendar. Only the phone goes quiet.
Demo · this week · 41 bookings
One monthly report with cases, time saved and AI costs. You see what the system does and decide what it should learn next.
Monthly report · what’s in it
Filo by Weftery
Coming soon · in pilot
Filo is our finance dashboard for rental and ride-hailing fleets that drive for Uber. Uber data comes in through the API, receipts by photo, driver statements in one click. Every morning at six, you see the contribution margin of every vehicle.
Contribution margin per vehicle · Drivers and assignments · Fuel receipts and costs · Documents · Excel export per driver · DATEV export planned
Request a Filo demoAll figures, license plates and names shown are made up.
Who we are
At Weftery you talk to the two people who build and look after your system. There is no handover to another team. And we stay until it is running.
Co-founder and CEO
Usually your first point of contact. Felix works out with you which process pays off first and designs the messages, reports and approvals your team gets from the system.
Co-founder and CTO
Adrian builds what runs in the background: the connections to email, calendar and accounting, the data flows and day-to-day operation. If you want to know how something works technically, he will explain it.
We are based in Kassel and work with businesses in Germany, Austria and Switzerland. We handle most things by video call. For the Audit, we come to you on site.
In weaving, the weft is the thread that runs across the warp and binds it into fabric. Your processes are the warp, our systems the weft.
Good questions
Every stage has a fixed price. You get it in writing before the stage begins. We name the price for the Audit in the intro call. The fixed price for Build is part of the plan from the Audit, and you know the price for Operate before go-live. No day rates, no surprise charges.
Yes. Every stage delivers a result that stands on its own. After the Audit you have a process map, three cases worked through with numbers and a plan. The results belong to you. You can also carry out the plan with someone else.
Unclear cases go to a person, with a suggestion. That is exactly what we measure at sign-off: 50 real cases, response time, error rate, handoffs. The system only goes live when the numbers are right. Your team sets what it may decide on its own.
No. The system works in email, WhatsApp, portals, your calendar, Excel and accounting, the tools you already use. Nobody on your team has to learn a new program. The one exception is Filo, our own dashboard for fleets.
Data protection is part of the plan from the Audit onward. We clarify which personal data a process touches, where it is processed and which contracts are needed. Where we process personal data on your behalf, we sign a data processing agreement with you. Where the data is stored depends on the services used and is set down in writing for each system before it goes live. We use data only for the agreed purpose.
That depends on the volume of your cases. The model costs are listed openly in every monthly report, so you see exactly what the AI cost. In the Audit we show you what to expect for your volume.
For each case, the model that handles the task most reliably. In the Audit we test it on your real cases before we build. You see the test results.
Within one business day, straight from one of the two founders. No ticket system, no hotline.
Usually not yet, and we will tell you so in the intro call. Our systems pay off when quotes, receipts or appointments come up in large numbers every day. For smaller fleets, Filo is coming soon.
30 minutes, free of charge, by video or phone. You tell us which process is costing you time. Afterwards you know which process pays off first and whether we are the right people for it, even if the answer is “not yet.”